Free letter templates

How the letter tools work

1. Fill in the form: names, dates and a few choices such as the tone.
2. Watch the letter build itself in the preview. Change any detail and it updates straight away.
3. Pick a style. There are 9 designs, each matched to our free CV templates, so your letters and CV look like a set.
4. Download a free PDF, or copy the plain text into an email or online form.

Rules that apply to every work letter

• Put the important fact first. Whether you are resigning, applying or asking for leave, the first sentence should say so.
• Use exact dates. "Friday 6 November 2026" leaves no room for confusion; "in four weeks" does.
• Keep it short. One page is plenty for almost every work letter. Most need fewer than 250 words.
• Stay polite, even if things are difficult. Letters go on file and can be read years later.
• Keep a copy of what you sent and when you sent it.
• Writing about someone else? References, recommendations and verification letters should only say what you know to be true, and share personal details such as pay only with the person’s consent.

A note on rules and policies

Notice periods, sick leave, references, job offers and application requirements depend on your country, your contract and your employer or school. Our pages describe common practice. They are general information, not legal advice: when a contract, policy or job advert says something different, follow it.